Part 26 (1/2)
................................. Reference.........................
CURRENT PRINT NAME
+--------------+--------------+---------------+-------------+-------------+ |1. Right Thumb|2. Right Index|3. Right Middle|4. Right Ring|5. Right | | | | | |Little | | | | | | | | | | | | | +--------------+--------------+---------------+-------------+-------------+ |6. Left Thumb |7. Left Index |8. Left Middle |9. Left Ring |10. Left | | | | | |Little | | | | | | | | | | | | | +--------------+--------------+---------------+-------------+-------------+ TYPE OF CURRENT PRINT |Number and Initials of Criminal | Non-Criminal |Employee Charging Out: | | Date..................|Date...................|............................
16-58188-1 U.S. GOVERNMENT PRINTING OFFICE
Figure 416 shows the reverse side of the 3- by 5-inch index card.
These are filed alphabetically in special cabinets. An index card also should be made for every alias which an individual has used. Figure 417 shows an electrically operated file cabinet in which the index cards are filed. It is suggested that the alias cards be of a different color from the one bearing the correct name, known as the ”Master.” Each alias card also should have typed on it the correct name of the individual, for purposes of reference and cross-checking.
For convenience and accuracy these files, as in the fingerprint files, should also have suitable guide cards.
[Ill.u.s.tration: 415]
| | ______________________________________________|______________|____________ LAST NAME FIRST NAME MIDDLE NAME | F.P. CLa.s.s | IDENT NO.
| | | ______________________________________________|______|_______|____________ ALIAS RACE s.e.x AGE
__________________________________________________________________________ ADDRESS | | | | | | | | | | __________|__________|________|________|______________|___________________ HEIGHT WEIGHT EYES HAIR COMPLEXION OCCUPATION | ______________________________________|___________________________________ DATE AND PLACE OF BIRTH SCARS AND MARKS __________________________________________________________________________ (SEE OTHER SIDE FOR ARREST RECORD)
[Ill.u.s.tration: 416]
DATE | NUMBER | CHARGE | DISPOSITION ______|__________|__________|_________________ ______|__________|__________|_________________ ______|__________|__________|_________________ ______|__________|__________|_________________ ______|__________|__________|_________________ ______|__________|__________|_________________ ______|__________|__________|_________________ ______|__________|__________|_________________ ______|__________|__________|_________________ ______|__________|__________|_________________ ______|__________|__________|_________________ | | |
It is advisable to make use of charge-out cards when original index cards are drawn from the files. Figure 418 shows a charge-out card.
To supplant the 3- by 5-inch index cards mentioned above, many law enforcement agencies have found it desirable to use a separate sheet, sometimes referred to as a ”History Sheet” or ”Information Sheet,”
containing the complete case history of the subject involved. These separate sheets can be filed by fingerprint number sequence and contain not only the data such as the known aliases, the fingerprint cla.s.sification formula, the arrest number, and other essential items which are set out on the 3- by 5-inch cards as heretofore described, but also contain a concise summary of the subject's arrest history, particularly with reference to his criminal activities in the particular city. They may also contain a summarized case history with respect to each arrest or commitment, including such items as the date and place of arrest, complete home address, relatives, the essential facts concerning the prosecution of charges, and the ultimate disposition.
[Ill.u.s.tration: 417]
_Jacket folder file_
When an identification bureau receives prints of individuals on whom it already has prints, it is not practical to keep more than one set of prints per person in what may be called the active fingerprint file. In these instances the better print should be designated a ”Master” print by having the word ”Master” stamped thereon. It should be given a number, to be known as the master number, which number should also be placed on all other sets of prints which may be found to be identical with the ”Master” print. The ”Master” print is placed in the active files. The extra prints are placed together in a heavy folder with their master number stamped thereon. This jacket folder is then filed in a separate cabinet. Also, if copies of all information regarding an individual, photographs, and FBI transcript of record are kept in this folder, his complete record will always be a.s.sembled in an easily accessible unit. The ”Master” number should also be placed on the index card and all the alias cards of the individual. Also, each new alias and arrest number should be placed on the original index card. The additional records are kept in folders which are arranged in numerical order, beginning with Nos. 1, 2, 3, and so on.
[Ill.u.s.tration: 418]
1-154|-----------| | GPO: 1962 OF--663475 | | | |-----------| |------------------------- | | | POSTING |-----------| |------------------------- | | | | | |DOB -------------------------|-----------|-----------|------------------------- | a.s.sEMBLY | MISC. | DESCRIPTION ---------------------------------------------------------------------------
NAME_____________________________________________________
__________________________________________________
NAME______________________________________________
___________________________________________________________________________ (ARREST NUMBER) (DEPARTMENT) (CITY) (STATE)
A further suggestion in connection with the maintenance of this folder file, besides the use of a separate ”Master” numbering system, is the use of the arrest fingerprint number. As indicated previously, each person arrested and fingerprinted is a.s.signed a number. This number appears on the fingerprint card, name-index card, and photograph. The practice of handling every new arrest fingerprint card in the bureau should include searching the fingerprint card in the fingerprint file to ascertain if the subject has a previous record. If the subject does not have a previous record, a new number should be a.s.signed. In this connection it is noted that only one copy of the fingerprint card should be maintained in the file by fingerprint cla.s.sification. To indicate the new arrest on the old index card, the date of the new arrest can be shown. Whether the bureau follows the ”Master” numbering system or the ”previous arrest” numbering system should make very little difference in the ultimate purpose. All extra copies of fingerprint cards, complete record sheets, photographs, and all information pertaining to the individual are filed away in the folder file. This complete record is readily accessible at all times. It will now be found that the bureau has a complete record of each individual who has an arrest record on file, with provision made for accurate cross-referencing and checking between names and fingerprints.